The St. Helena Meeting Room has a capacity of 26 people and is open for use by public/private organizations.

Use of the meeting room is restricted to open hours of the library. On special request and with approval from the Library Director, use of the meeting room may be granted at other times provided there will be library staff on site for the duration of its use.

FEES

Fees for using the meeting room:

Regular rate: $25.00 per hour
Non-profit rate: Free

To qualify for the non-profit rate an organization must supply a copy of its 501c3 IRS determination letter at the time of payment.

 

USE PERMIT REQUIRED

Any organization which seeks to use the meeting room needs to fill out a use permit. The form must be completed, signed and dated. A booking is not completed until approved by the library director or a library supervisor.

Please complete the following Use Permit Form to book the room and submit it to Casey McConnell, Library’s business office at casey@shpl.org or turn it in at the Library’s Front Desk.

Meeting Room Use Permit Form

The meeting room should be booked at least 24 hours in advance of your meeting.

A non-profit organization cannot use the meeting room more than twelve (12) times in a twelve month period.

A for-profit organization can not use the meeting room more than six (6) times in a twelve month period.

If you would like to reserve the community meeting room you can pick up a meeting room use permit at the library business office. Please check with the business office and make sure the date and time you wish to use the meeting room is available. Use of equipment and furnishings is restricted to availability and set up is the responsibility of the user.

If you have questions regarding the community meeting room, please call the Library business office at (707) 963-5244 or by email at casey@shpl.org