Board of Trustees of the St. Helena Public Library

Minutes of the Meeting of May 12, 2010

Present:  Robert Darter, Susan Swan, Bonnie Long and Lynda Burton.   Also present were Kelly Wheaton from the Friend's, and Leslie Stanton, acting director. 

The minutes from last month’s meeting were approved with one change: the Library Board wanted to clarify the motion of the previous meeting that they unanimously passed the approval to change library hours only if current staffing levels were maintained.  Consent items were adopted.

Leslie gave a remodel update with a projected timeline for completion.

The Board discussed the donor bricks. It was decided that future bricks would be purchased to honor a donation of $3000 or more. Donations could be made to the Friends or Foundation based on what the donor desires. If future fundraisers are held, this will hold true. Bricks will be updated every 6 months to a year. Susan Swan volunteered to create a flyer to this effect to be ready for June Fest.

The Board is anxious to finalize the Memorandum of Understanding between the Friends of the Library, the Library, and the Foundation. It is generally agreed that the Friends fund “day-to-day” projects, whereas, the Foundation seeks to fund future expansion and “legacy” projects. It is necessary still to figure out how to spell this out in the MOU to the satisfaction of all parties.

June Fest was discussed. Since the event is doubling as an open house and celebration of the remodel, there will be two tables set aside for “honored guests.” Lynda Burton is responsible for extending invitations.

The Foundation will be having a moderated retreat on June 16^th to determine short and long-term goals as well as a public relations message. Dr. Darter reported that the Foundation is working to establish a credible identity.

Friends of the Library Report--Kelly discussed the ongoing booksale and the FOL’s desire to get the older population of volunteers more involved. They are interested in having a more formal booksale established that would be “staffed” regular hours.

Leslie discussed changing security issues.

There was no report from Wine Library or Historical Society.

The meeting adjourned at 5:45pm.

Leslie Stanton, recording secretary