Board of Trustees of the
Minutes of the Meeting of May 13, 2009
The
regular meeting of the Board of Trustees was called to order at 5 p.m.
Lynda Burton, Bonnie Long, Susan Swan, and Julie Dickson were present, as
were Friends representative Bob Brownscombe and Library Director Jennifer Baker.
A
motion to approve the consent items was seconded and passed.
The minutes of the meeting of April 8 were approved.
Library Director’s Report.
Jennifer reported that the City Council
will review the budget May 14.
MOU
for Library, Friends, and Foundation.
The
most recent redraft was reviewed and discussed, and it was decided to submit the
draft to the Friends so that they could address it at their May 21 meeting.
Teen Room.
Pursuant to suggestions of the teen focus group which met during spring break,
colorful furnishings and new equipment are being acquired with a planned opening
of June 1.
Summer Reading Programs.
Trustees reviewed the calendar and descriptions of activities to be kicked off
June 1. Over 750 children
participated last year, and enthusiasm is high again this year.
A teen program will be introduced this year: the Teen Center/Recreation
Director has been notified.
Unsightly Exterior Stucco.
The
staining of the stucco cannot be resolved by only repainting.
Trustees directed Jennifer to notify Lowell Smith that we are working on
a solution and see if he had suggestions.
Trustees also directed Jennifer to confer with city staff concerning an
alternative to the present sign in front of the library, which has individual
letters which frequently are knocked off and are expensive to replace.
Closure over July 4 weekend.
Trustees determined that the library would be closed for the required July 3 and
4, and also on Sunday, July 5. The
library would only have been open four hours, with difficulty assigning staff,
and library usage is historically very light on such weekends.
Fines for late books and lost book policy.
Jennifer reported that many libraries have abolished fines for late books,
adopting instead the “Netflix” approach that new materials cannot be taken out
when items are overdue. Almost
one-fifth of
Proposal to install windows which open in the Wine Library.
Replacing two of the currently permanently closed panes
above the “view panel” with operable awning windows would allow fresh/cool
air and a cross breeze, which would be a vast improvement over the noisy and
ineffective AC which has interfered with increasingly well-attended programs in
the wine library space. City
engineering staff has endorsed this library staff suggestion, and a quote for
$2,615.90 from local Ray’s Radiator & Glass for materials and installation has
been obtained. Trustees
approved the project, and directed Jennifer to obtain city approval for use of
CLSA funds.
“Get Involved”
Conference and progress.
Jennifer, Leslie Stanton, and Robyn Orsini attended the conference in
Architectural Design/Remodel.
The
final documents required for the issuance of the RFP will go before the City
Council at its next meeting or possibly the one after that.
It is still possible that the contract could be awarded in July or
August.
Friends
of the Library. Bob
reported that the nominating committee is working on a slate, and that the
annual meeting will be scheduled in conjunction with the next book sale.
The
meeting adjourned at 6:30 p.m.
Julie Dickson, recording secretary