Board of Trustees of the
Minutes of the Meeting of November 14, 2007
The regular meeting of the Board of Trustees was called to order at 5 p.m. Trustee Chairman Dr. Darter, Gwen Becker, Julie Dickson and Bonnie Long were present, as were Friends representative Miriam Hess, Interim Library Director Leslie Stanton, and Library Director Jennifer Baker.
A motion to approve the consent items was seconded and passed. The minutes of the meeting of October 10 were approved.
Library Director’s Report. Leslie reviewed pertinent items from the prior month’s Friday Reports:
Technical training. Trustees were grateful for the detail provided concerning the numerous seminars and training sessions completed by staff. Leslie and Jennifer responded to Gwen’s specific questions concerning search needs of teachers and students. The directors stressed that technology will continue to change rapidly, and that the library will be challenged to stay current and provide appropriate services. For example, Leslie proposes to create a “Leslie the Librarian” page on My Space.
Monthly Movie Nights. Leslie reported that she previews the films for appropriate content, and is working to resolve sound issues.
Maintenance report. Carpets are visibly cleaner and more attractive after the work by Stanley Steemer during the Saturday closure; it is likely that rugs will be cleaned quarterly henceforth so that deep and remedial cleaning is less necessary. Attention to work orders continues to be timely, including lighting and HVAC parts replacement (outside contractors.) Air conditioning efficiencies were achieved in Randy’s equipment room. Jim Haller trimmed back the ivy. He was thanked by Leslie for all the work he and his staff perform at the library; he and James McKnight communicate to other city employees the importance of attentive maintenance of this facility so important to residents and patrons.
As this is Jennifer’s second day on the job, she has principally been meeting staff and organizing her office. She expressed gratitude for Leslie’s assistance and is enjoying the assumption of her new responsibilities.
Friends of the Library. Miriam reported that the board meeting of November 13 was an opportunity to meet Jennifer. The membership kiosk and other efforts are attracting new members (now 335.) She has inquired of Jennifer whether volunteers are covered by city insurance, and Bonnie suggested that the Redwood Empire Municipal Insurance Fund be consulted. The Friends’ Holiday Party will be Thursday, December 13 – another opportunity to “Meet the Director.” A donation to the Friends will be forthcoming from the White Barn, proceeds of a lecture by David Marsten. Friends’ financial statements and tax returns were circulated and approved.
Wine Library Association. Julie reported that Carolyn Martini will be taking charge of the NVWLA website, and that the association during the winter months will conduct a planning session to refine goals and assign responsibilities among board members. Graphic designer Jim Cross will no longer produce the REPORT, but it will continue to be written by Diana Stockton and a designer will be found to continue the format made popular by Jim.
Historical Society. Gwen reported
that the group is seeking a fundraising consultant to advance plans for a
St, Helena Public Library Foundation. Bonnie reported that Robyn Orsini is completed her meticulous work on the final draft of bylaws, which will be available for review by trustees and the director in December.
The meeting adjourned at 5:45 p.m.
Julie Dickson, recording secretary