Board of Trustees of the St. Helena Public Library

Minutes of the Meeting of April 12, 2006

The regular meeting of the Board of Trustees was called to order by Dr. Darter at 5 p.m. Trustee Chairman Dr. Darter, Gwen Becker, Lynda Burton, and Bonnie Long were present, as were Friends of the Library director Kleo Mini and Library Director Larry Hlavsa.

A motion to approve the consent items was seconded and passed. Minutes of the meeting of March 8th were approved as mailed.

Library Director’s Report

Tweed Trust resolution on Council agenda. A resolution was passed by the City Council on April 11th. It had been requested by the Tweed Trust attorney. The resolution states: “All assets distributed to the city from the Dorothy L. Tweed 2000 Revocable Trust, and any income and proceeds of sale of such assets, will be used solely for the benefit of the St. Helena Public Library” and “Directs [that] funds resulting from the administration of the Tweed Trust will be used solely for the benefit of the St. Helena Public Library.” With this resolution in place, the attorney will now process the transfer of title to the Chiles Valley property owned by the trust to Pacific Union College and the City of St. Helena. The property will then be sold for the benefit of these co-beneficiaries of the trust.

Adams Street property update. Trustees Dickson and Darter are members of this committee. The City Council meeting on Tuesday, April 11^th resulted in a decision to slow down the process and seek more public input through an independent facilitator to build more community consensus.

TBR payments update. The library director stated that a request has been made of the California State Library that all future checks resulting from the state TBR program be sent directly to the City of St. Helena effective immediately. Checks for “Interlibrary Loans” reimbursements had been going to our regional library system (NBC) where the funds were held for our benefit. A request will be made in April to NBC to close our account there and send all funds in the account to the City of St. Helena where they will be kept in Fund 19, CSLA State Grant for the benefit of the library.

Design consultant project update. The consultants have been asked to submit another quote with greater description of the deliverables and an estimate as to when the project can begin. The Friends of the St. Helena Library will be funding the study.

Public Internet workstations. The library director is investigating vendor-managed solutions for public Internet workstations. Creating our own internal “locked-down, managed Internet boxes” using our tech consultant has become increasingly problematical given the constant need to update, patch, secure, upgrade and fix these machines. This month the library director is visiting Mountain View Public Library (they use a 3M solution) and Richmond Public Library (they use a Linux-based product called DiscoverStation) in the search for a solution.

Friends of the Library (Kleo Mini). The Friends approved a request from the library director for $3700 for materials to be expended in FY2005-2006. The materials to be purchased include; popular and replacement DVDs, Spanish DVDs and music CDs.

Wine Library Association (Jule Dickson). As Julie was absent, there was no report.

St. Helena Historical Society (Gwen Becker). The Society’s “launch” event is scheduled for Apr 23^rd. Nearly 100 St. Helenans, or persons interested in St. Helena history, are signed up to attend. Library director Larry Hlavsa, will attend and speak about Library/Society collaboration.

The meeting adjourned at 6:00 p.m.

Larry Hlavsa for Julie Dickson, recording secretary