Minutes of the Meeting of September 13, 2006

 

The regular meeting of the Board of Trustees was called to order by Dr. Darter at 5 p.m.  Trustee Chairman Dr. Darter, Gwen Becker, Lynda Burton and Bonnie Long were present, as were Friends of the Library president Dolores Torrigino, and Library Director Larry Hlavsa.

 

A motion to approve the consent items was seconded and passed. Minutes of the meeting of August 9th were approved.

 

Library Director’s Report

 

Tweed Trust.  There was a nice article in the St. Helena STAR August 31^st on the blended trust, aka the “Tweed Trust,” of siblings Darrel Hopman, Hilda Hopman and Dorothy Tweed. The Tweed Trust may ultimately amount to $1.5 million and was bequeathed to the St. Helena Library in 2004. As funds are received from this trust, they will be incorporated in the Wood Trust as per the recent decision of the St. Helena City Council. The Library trustees will be looking for ways to honor this wonderful gift and its donors.

 

Page & Moris Interior Design Project.   This project is underway, the contract having already been signed by the Friends president. It is expected to be completed by the end of the year.

 

Circulation statistics decline. Statistics for the library have been in a modest decline for the past two years. The library director will be bringing more complete statistics to the meeting in October. These statistics are compiled annually for the California State Library.

 

Browsing Collection Request for $15,000.  A request for $15,000 of Wood Trust money, Resolution 2006-09, to build a browsing collection; i.e. items only available to walk-in users, at SHPL was tabled. It will be brought back on October 11^th by the library director.

 

Sunday hours for 2007. A request for approval of Sunday hours for 2007, Resolution 2006-08, was tabled. It will be brought back on October 11^th by the library director.

 

DiscoverStations update.  Apart from the lack of a print management system, the DiscoverStations at SHPL are performing wonderfully. UserFul, Scott’s Office Equipment and the library director are working to get the print management system operating.

 

Wood Trust Enhancement Distribution.  The Wood Trust Enhancement Distribution has been calculated by the Finance Director and was presented to the board.

 

Foundation discussion. Due to a lack of time, Dr. Darter’s document "THOUGHTS ON THE FORMATION AND PURPOSES OF OUR [LIBRARY] FOUNDATION" was not discussed. The Library Board meeting in October will be scheduled one-half hour earlier for a discussion of this document.

 

Wine Library Association.  Liaison to the NVWLA, Julie Dickson was absent. No report.

 

St. Helena Historical Society.  Gwen Becker discussed recent Society activities.

 

The meeting adjourned at 5:55 p.m.

 

Larry Hlavsa for Julie Dickson, recording secretary